2019 Mid-Atlantic Regional NASA Space Grant Consortia Meeting

September 12, 2019 –September 14, 2019
Embassy Suites by Hilton Charleston
Charleston, WV 25301

Meeting Information

Meeting Host: West Virginia Space Grant Consortium

Regional Members:  Delaware, District of Columbia, Maryland, New Jersey, Pennsylvania, Virginia and West Virginia.

Meeting Registration Information

Registration website:  https://spacegrant.org/register/ma19
Registration Deadline:  August 20, 2019
Fee:  $450/person
Student Fee: $150/student
Cancellation Policy: All requests for cancellations or transfers must be submitted in writing to Candy Cordwell. You may receive a full refund of your conference registration (less a 10% processing fee) for cancellations received by August 30, 2019. Substitutions can be made at any time and must be submitted in writing to Candy Cordwell.


Thursday, September 12th

Clay Center for the Arts and Sciences 1 Clay Square, Charleston, WV 25301 Event Location: Benedum Grand Lobby

6:00 p.m. – 8:00 p.m. Explore the Discovery and the Art museum on your own.

6:00 p.m. – 9:00 p.m. Welcome reception, dinner and a show at the Caperton Planetarium.

Friday, September 13th

Embassy Suites by Hilton Charleston

300 Court Street
Charleston, WV 25301

7:00 a.m. – 7:45 a.m. Breakfast, Atrium area.
8:00 a.m. – 5:00 p.m. Meeting and Student poster-board presentations, Salon AB
6:00 p.m. – 9:00 p.m. Evening reception, dinner and guest speaker at the Embassy Suites, Salon C

Saturday, September 14th

Embassy Suites by Hilton Charleston 300 Court Street
Charleston, WV 25301

7:00 a.m. – 7:45 a.m. Breakfast, Atrium area.
8:00 a.m. – 12:00 p.m. (noon). Meeting and Student poster-board presentations, Salon AB

Registration Desk

Thursday, September 12th

Embassy Suites by Hilton Charleston, Salon AB:  3:30 p.m. – 5:30 p.m.
Clay Center for the Arts and Sciences, Benedum Grand Lobby : 6:00 p.m. – 7:00 p.m

Friday, September 13th

Embassy Suites by Hilton Charleston, Salon AB:  7:45 a.m. – 12:00 (noon)

Hotel Accommodations

Embassy Suites by Hilton Charleston
300 Court Street
Charleston, WV 25301

Group Name: NASA WV Space Grant
Room Rate: (does not include taxes and service fees=13%) $129.00

Block of rooms reserved from:
Arrival Date: 11-Sep-2019
Departure Date: 15-Sep-2019

Deadline to Book Rooms: August 20th 11:59 P.M.
After the cutoff date, the rooms and or the rate might not be available.

To book rooms:

  1. Hotel booking link at http://group.embassysuites.com/NASA-WV-SpaceGrant  Please note, the entire URL must be copied and pasted for it to work properly.
  2. Call the hotel directly to reserve rooms, please call 304-347-8700 or 1-800-embassy and ask for reservations.  To receive the group discount rate, use this three letter code: MSG

Travel Information

Airport:  Yeager Airport 100 Airport Road, Suite 175, Charleston, WV  25311.  A short drive from downtown Charleston and just a few minutes from the intersection of three major interstates.  The airport is 10 min. or 5.5 miles from the hotel.

Transportation from Airport:  The hotel provides complimentary shuttle services to Yeager Airport.  Taxi and Limousine service are available for a fee, you can find a list of options by following this link.

Optional Excursions

Saturday, September 14th

1. Escape Room

What is an escape room?  An escape room is an exciting entertainment option where players have one hour to solve puzzles and challenges to figure out how to escape a themed room.  It is a great way to get out and enjoy with family, friends and co-workers.  Challenge your mind and teamwork abilities to solve unique puzzles and challenges and see if you can escape!

When: 4:30 p.m. – 5:30 p.m.
Fee: $25 per person
Where: Locked and Coded
222 Kanawha Blvd E, Charleston, WV 

Description: Earth’s atmosphere is reaching toxic levels and evacuation plans are underway. You and your team are aboard a drone to escape to the Andromeda Galaxy to begin your new life.  Things will not go as planned….will you have what it takes to survive the journey?  HECK yeah- we are SPACE GRANT!

2. J.Q. Dickinson Salt Works

When: 1:30 p.m. – 3:30 p.m.
Fee: Guided tour FREE. Optional opportunity to harvest your own salt: $15.
Where: 4797 Midland Dr, Charleston, WV 25306

The history of Appalachian salt is deeply personal to the seventh-generation salt-makers, brother and sister Nancy Bruns and Lewis Payne. They have come together to revive the 200-year-old family trade in Malden, WV.  With love of the land and their shared culinary passion, they have worked to produce a rare, small-batch finishing salt, harvested from the ancient Iapetus Ocean trapped underneath the mountains of Appalachia. 8.4 miles from hotel. 

3. Geocaching:  Geocaching in the Kanawha State Forest challenge

When: 1:30 p.m. – 3:30 p.m.
Fee: FREE.
Where: 7500 Kanawha State Forest Dr, Charleston, WV 25314

“Hunt through the park to find 5 cache sites before someone else beats you to the treasure! Join in on geocaching, the technological scavenger hunt. All you need is an adventurous spirit and a smartphone with GPS. “ https://www.geocaching.com/pla Only 15 miles from the hotel.

Noteworthy Things to Do

Capitol Market:  West Virginia Market Place

Come see why Charleston‘s year-round Capitol Market is a vibrant part of West Virginia’s capital city. Tucked in a turn-of-the-century train station, the indoor-outdoor market offers an exciting mix of farm goodness and specialty shops. Pick up seasonal goods to enjoy now and WV-made gifts to take home. Grab a coffee while you shop and artisan chocolates, exotic cheeses and wine to enjoy later. They’ll remind you of a great day spent at the market!

Capitol Street

This is the place to visit in Charleston, nice restaurants, eat outside in nice weather and watch the world walk by, try Pies and Pints, The Block, Adelphia, Ellen’s, Taylor Books, definitely worth the walk of a couple of blocks from the hotel. Very safe, and some of the best food in town. Taylor Books is favorite hangout of Jennifer Garner when she is in town (used to be with Ben, but no more…).

Beckley Exhibition Coal Mine

Phillips-Sprague Mine, also known as the Beckley Exhibition Coal Mine, is a historic coal mine located at New River Park in Beckley, Raleigh County, West Virginia. The mine opened about 1889 on what had been operated as a drift mine. Commercial development of the drift mine began in 1905 and the first coal was shipped on January 4, 1906. The hands-on exhibitions and underground coal mining tour offer wonderful opportunities for our visitors to learn, explore, interact and share.  60 miles from hotel